Grant Cost Transfer Explanation & Justification Form

Grant Cost Transfer Explanation & Justification Form
This form must be completed to approve cost transfers, including payroll redistributions, involving grant funds (10*, 20* & 30*). If the activity is within the same fund (correcting account code, adding activity code, etc.) this form is not required, and the grant expenditure transfer form may be used.

After complete documentation is submitted, including the upload, the form will be reviewed by the SUU Grant Accountant, sent to the SPARC office for approval, and the transactions will be submitted in banner.
Today's Date

MonthDayYear
Date
Name*

First NameLast Name
Email*
example@example.com
Phone Number

Area CodePhone Number
Type of Transfer*

PayrollOther Expense Transfer
For payroll redistributions please provide detail (T#, Pay #s, etc.) for matching purposes.
Original Transaction Date (oldest transaction)*

MonthDayYear
Date
Days Ago
Please provide information about your expenditures. Use the "Save and Add Row" function to submit multiple entries.
According to Federal regulations, “An explanation which merely states that the transfer was made ‘to correct an error’ or ‘to transfer to correct project’ is not sufficient.” Examples of appropriate responses.
Why was this expense originally charged to the account from which it is now being transferred? *
(in other words, explain the error or circumstance for originally charging the incorrect account)
Why should this expense be transferred to the proposed sponsored research project account?*
(in other words, provide an explanation as to how this expense benefits the project)
Why is this cost transfer being requested more than 90 days after the original transaction?
How will you prevent this type of error or situation from happening in the future?
Should be Empty: